How to Organise a Smooth Office Move
Moving an office space can be done well when it’s well planned and organized. Either move yourself or hire professional movers.
Before the move you will want to transfer or set up new services for phone, internet access and fax numbers. It’s a good idea at this time to also change letterheads, business cards, and company website to reflect the new address.
If you’re going to use a security system set it up prior to the move and order keys.
Remember preparation is key to organization.
Follow these simple steps for an easy move and organized move:
1. Decide where you want to begin. For example: If it’s a large office you can decide which room to pack up first. Or for a single small office, decide what you like to pack up first.
Whether the office space is large or small begin organizing before you pack.
2. Sort through paperwork and other items to see what can be discarded. Avoid taking unnecessary things with you that won’t be used. Take home any personal items. You can also use a shredder to discard unwanted papers.
3. Take the time when packing up your desk of drawers or file cabinets, go through each one individually.
Pack each drawer in a small box or container and label it properly. It may seem like a chore now but can save you time later at the new office.
4. Get plenty of boxes and containers. Some people may prefer using traditional boxes while others may prefer plastic bins or containers.
Either way you should get plenty of boxes and or containers to avoid running out. A good idea is to have 10 boxes per room. If in doubt about how many boxes to use remember more is better.
Newspapers, magazines, and bubble wrap can be used inside of the boxes to protect fragile items from damage.
5. The importance of labeling cannot be stressed enough. I am sure you will agree it is better than randomly searching through boxes trying to find necessary items later.
You can purchase special moving labels. Or make your own labels by using a piece of paper and tape. A black permanent marker can be used to write on boxes or containers.
It’s a good idea to label boxes by room rather than items. This way you can take the box directly to the room that it belongs at the new office.
6. Make a list of what each box contains as well as which room it belongs will also be handy later. This way not only is the box in the correct room. But, you will also be able to locate items faster.
7. Contact the copier repair company for help with moving and setting it up at the new office.
Also, special care should be taken with heavy items such as desk tops and computer monitors. Special boxes are can be purchased for these items from moving stores.
